How to Get Your Online Wedding Communication Just Right

These days, planning a wedding is a joint effort, and many brides and grooms are taking equal responsibility to tackle the to-do list. Grooms often enjoy digital technology, and the wedding website is one job they can take pride in.

If you plan to send out your save-the-date cards and wedding invitations with a link to your wedding website, there is some basic etiquette you should follow. Here are a handful of tips to get your online wedding communication just right:

1. Know Not Everyone is Tech-Savvy

Because there may be a portion of your guests who don’t feel comfortable using a computer, it’s important to keep them in mind. If you’re choosing to send out online save-the-date cards and wedding invitations, consider printing a few for those who would prefer something more traditional.

Your wedding website should be something everyone can access, with easy-to-read fonts, clear information and crisp graphics. There are a slew of templated wedding websites out there, making this task an easier one.

2. Limit Any Changes

Try to get your online communication perfect before sending out the details. Any errors or changes will be hard to confirm, particularly with a large guest list. Check your spelling, dates and venue information, and try to limit changes to once only.

There may be times when you have to contact your guests via email with updates. Remember to only use the bcc function to protect their personal information from being shared with others.

3. Keep it Consistent

Any online communication about your wedding should be consistent with the theme of your special day. This will ensure the end result is elegant and sophisticated. For example, a summer beach wedding could have shades of blue and sand. Alternatively, a glamor wedding could use black and white. Whatever your theme, make sure it is reflected in the online world. Remember, when you create a website, you have the opportunity to share photographs and the story of you as a couple.

4. Give Your Guests Options

Are you looking to save paper and have your guests RSVP online? To make this a simple process, you can include a checklist to ensure you get all of the information you need. Options to consider may be dietary requirements, song requests, and plus-ones. Without overcomplicating things, be sure to add a map and any accommodation recommendations for your guests.

5. Keep The Events Separate

The wedding will be the main event, but in the lead up there will be a bachelor party, bridal shower and rehearsal dinner. Keeping the invitations separate and the website only related to the wedding will avoid confusion.

You will likely have multiple email lists to cater to each event. Thus, you’ll need to find a way to keep track of any RSVPs. If you prefer to keep notes on paper, you can copy any data to a wedding planning folder.

Wrap Up

Online wedding communication is becoming more commonplace, and it can be an effective way to give your guests the information they need. However, some care should be taken as there may be people who prefer paper save the date cards and wedding invitations.

When designing a wedding website, make sure it is easy to read, clear and concise. This option gives you the opportunity to share additional information, photos and special memories of yourselves as a couple. Why not set the scene with online wedding communication in a theme that complements the wedding day?

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